DT - Administrative Management

Digital Technologies, 2026.10.15

General Principles

All matters must be planned in advance and submitted via email. Each request email must clearly state the applicant, matter, and time, be sent to the DT department mailbox, and be cc’d to Prof. ZHANG Feng (feng.zhang@hibiuh.edu.cn), Late requests will be reviewed case by case and approval is not guaranteed.

DT Department Email: dt@hibiuh.edu.cn

Administrative Coordinator: tongyan.tang@hibiuh.edu.cn

Group Email Distribution Process

Update: 2026.10.30

DT staff and faculty may share announcements related to academic activities (e.g., calls for papers, competition calls) with DT students. Any person wishing to distribute such information shall first post it in the Faculty Committee Teams chat group (this group). If there are no objections, Ms. TANG will send the announcement to all DT students.

Phase Test Procedure (Invigilation Process)

https://www.biuh-dt.com/exam/

About AI Misuse

Update: 2026.10.29

For DT students and working members (full-time + part-time): On campus, the use of AI to infringe upon personal likeness, copyright IP and other rights is prohibited. It is forbidden to use AI to generate bloody, violent, pornographic content, or other material deliberately intended to cause panic or psychological distress. Any violation will be reported to Student Affairs and the IT Department. Sanctions, determined based on the severity of the offence, may include suspension of campus device access and restriction from the campus network.

DT 专业的学生及员工（全职与兼职）：校园内，禁止借助 AI 对于个人形象、版权 IP 等进行侵权的行为。禁止使用 AI 生成血腥、暴力、色情及其他刻意制造恐慌、心理不适的相关内容。如有发现，将报送 student affairs 与 IT 部门，根据情节严重程度，将导致校园设备停用、校园网络禁止访问等惩罚性措施。

If you spot any such violation, please email dt@hibiuh.edu.cn and cc feng.zhang@hibiuh.edu.cn

如果发现任何相关行为，请直接发送邮箱至 dt@hibiuh.edu.cn 并抄送 feng.zhang@hibiuh.edu.cn

Reporting Process for Irregular Course Time Adjustments

Update: 2026.10.27

1. When identifying any unauthorized/irregular course date/time change, faculty, lab techs or students shall send an email directly to feng.zhang@hibiuh.edu.cn and dt@hibiuh.edu.cn.
2. The Program Lead will discuss the details with the instructor concerned.
3. The instructor concerned shall email AA (aao@hibiuh.edu.cn), with the Program Lead (feng.zhang@hibiuh.edu.cn & dt@hibiuh.edu.cn) in CC, to explain the full situation.

Business Trip Reimbursement

1. All business trip standards and reimbursement requirements shall be strictly implemented in accordance with the official BIUH travel regulations.
2. For travel-related reimbursement, valid invoices must be accompanied by corresponding travel itineraries.
3. For research and academic business trips, a work summary report must be submitted within two weeks after returning to campus.
4. Compile invoices, travel proofs, trip summaries and other supporting documents into a complete reimbursement package.
5. Submit the full reimbursement package via the DT department email for review.
6. Incomplete or incorrect documents will be returned for supplementation and revision.
7. After approval, the applicant shall go to Office B506 to sign the reimbursement form.
8. All reimbursement documents shall be uniformly filed and archived.

Student Fixed Workstation Application

1. Supervisors or students shall submit workstation applications via the DT department email, including student basic information and a brief application reason.
2. Applicants and their supervisors will be informed of the application result by email after review and approval.
3. Approved applicants shall go to Office B506 to sign the Fixed Workstation Usage Responsibility Statement for Discussion Rooms.
4. Lab access permissions will be activated uniformly, valid on a semester basis.

Interest Class Booking

1. Teachers shall submit interest class booking applications in advance via the DT department email, clearly stating the target student group, course content, schedule, required venue and equipment.
2. The administrative coordinator will check the availability of classrooms and equipment to confirm accessible resources.
3. Reserve the required venue and equipment, and inform the applying teacher of the final booking result.
4. Draft the official interest class notice and confirm the content with the corresponding teacher.
5. Release the official notice to the target student group.
6. Assist in on-site organization and delivery of interest classes.
7. Complete on-site inspection and tidying after activities, and archive relevant activity materials.

Student Notice Release

1. Draft official student notices in accordance with department arrangements.
2. Carefully verify key information including time, location, requirements and deadlines to ensure full accuracy.
3. Complete internal proofreading and review to avoid errors and omissions.
4. Distribute official notices to the targeted student groups.
5. Respond promptly to students’ follow-up inquiries and questions.

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